NCDOT/NCTA RFP: Professional Services - Turnpike Projects

August 3, 2011
By

 

Advertised August 1, 2011
6
VIV. SUBMISSION OF PROPOSALS
Private consulting firms are invited to have proposals for NCTA Operations services
FTS-ed to the Professional Services Management Unit by 12:00 p.m. on
August 31, 2011. Proposals received after this deadline will not be considered.
Firms submitting proposals are encouraged to carefully check them for
conformance to the requirements stated above. If a proposal do not meet ALL of
theserequirements, or if they are sent by any means other than NCDOT's FTS
system, or to any
address other than psmu-411@ncdot.gov they will be disqualified. No exception
will begranted.
The e-mail address is:
psmu-411@ncdot.gov
Firms with questions concerning the RFP shall inquire via e-mail by August 22, 2011, to
sblevins@ncdot.gov. The name of the firm submitting questions will be kept anonymous
and the NCTA will post responses to questions on the NCTA website by August 25,
2011.
If you feel information provided is inadequate to submit a proposal, please contact Mr.
Blevins.
Private consulting firms on the short list will be notified of such on September 12, 2011.
Notification will not be sent to firms not short listed. In the event the Department
elects to hold Oral Interviews, interviews will be held the week of September 26,
2011.
The firm(s) selected will be notified by October 6, 2011. Notification will not be sent to
firms not selected.
The firm(s) selected will be listed on the Internet at
http://www.ncdot.org/doh/preconstruct/highway/roadway/eng_coord/selection_comm/cur
rent.html by October 7, 2011.

 

NORTH CAROLINA DEPARTMENT OF TRANSPORATION

NORTH CAROLINA TURNPIKE AUTHORITY

REQUEST FOR PROPOSAL


THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION/NORTH CAROLINA TURNPIKE AUTHORITY (NCTA) DESIRES TO ENGAGE QUALIFIED PRIVATE CONSULTING FIRMS FOR ON-CALL PROFESSIONAL SERVICES RELATED TO THE DEVELOPMENT AND MANAGEMENT OF TURNPIKE PROJECTS AS THEY RELATE TO OPERATIONS.

The primary and/or subconsultant firm(s) shall be Pre-qualified to perform services for the North Carolina Turnpike Authority (Operations and Maintenance).

THE SCOPES OF WORK FOR THESE SERVICES ARE DESCRIBED BELOW.

I. INTRODUCTION

The North Carolina Turnpike Authority (NCTA) is a public agency and a part of the North Carolina Department of Transportation (NCDOT). The NCTA was created by the North Carolina General Assembly in 2002 for the purpose of implementing alternative financing to pay for needed roadway projects, which are unfunded because of dwindling resources and skyrocketing costs. The NCTA is authorized to "study, plan, develop, design, establish, purchase, construct, operate and maintain" up to nine turnpike projects in the state of North Carolina under Article 6H of Chapter 136 of the General Statutes (Section 136-89.180-198). At present, the NCTA has five (5) projects in development:

  • Cape Fear Skyway
  • Garden Parkway
  • Mid-Currituck Bridge
  • Monroe Connector/Bypass
  • Triangle Expressway

The NCTA is designated a municipality for the purposes of Article 7 of Chapter 159 of the General Statutes (Section 159-80-83), the State and Local Governments Revenue Bond Act; and is authorized to issue revenue bonds to pay for all or a portion of the cost of a turnpike project in compliance with that act.

II. QUALIFYING CRITERIA

The North Carolina Turnpike Authority (NCTA) requires the professional services of qualified, experienced firms for a wide range of project planning, design, administration, and management services relating to toll operations for various projects.

The firm shall provide qualified technical and professional personnel to perform NCTA standards and procedures the duties and responsibilities. The NCTA, at its options, may elect to expand, reduce, or delete the extent of the work described in Section V. Scope of Work of this Request For Proposal (RFP).

III. TERMS OF WORK

A. Initial Term - The agreement for the requested services will have an initial term of three (3) years.

B. Value of contract - FOR REFERENCE the NCTA's FY 2011-2012 Annual Plan of Work budget for operations related consultant services is approximately $3.75 million.

C. Renewal - Contingent upon the NCTA's sole discretion, satisfactory performance evaluations by the NCTA, availability of funds, and allowability of renewal pursuant to Federal and State rules and procedures.

IV. SMALL PROFESSIONAL SERVICE FIRMS (SPSF) PARTICIPATION

The North Carolina Turnpike Authority encourages the use of Small Professional Services Firms. The North Carolina Department of Transportation (NCDOT) has developed a SPSF Program to provide consulting opportunities for firms that meet the eligibility criteria to compete against other consulting firms that are comparably positioned in their industries. Small businesses that the NCDOT determines to be eligible for participation in the SPSF Program are those meeting size standards defined by the Small Business Administration regulation, 13 CFR Part 121 in Section 54 under the North American Industrial Classification System (NAICS). The SPSF Program is a race, ethnicity, and gender neutral program designed to increase the availability of contracting opportunities for small businesses on federal, state or locally funded contracts. SPSF participation is not contingent upon the funding source.

The Firm shall submit a listing of all known SPSF firms that will participate in the performance of the identified work with the Proposal. The participating firms shall be listed on the NCDOT Prime Form RS-2 and/or Subconsultant Form RS-2 (available on the NCTA website at www.ncturnpike.org/business/forms. The SPSF shall be qualified with the NCDOT to perform the work for which they are listed.

Real-time information about firms that are SPSF certified through North Carolina's Unified Certification Program is available in the Directory of Transportation Firms on the NCDOT homepage at www.ncdot.gov. Only the firms identified as SPSF certified in the Directory will count towards the required SPSF usage and shall be listed in the proposal.

The listing of a firm in the NCDOT Directory shall not be construed as an endorsement of the firm by the North Carolina Turnpike Authority.

V. PREQUALIFICATION

The NCTA maintains a file on each qualified firm that has expressed an interest in providing professional services. Included in this file are a company brochure and Form PREQUAL-1 listing personnel and their qualifications for performing desired work, company's present activities and financial qualifications. At the time this initial information is submitted, a sample of recent work is needed for evaluation.

If your firm has submitted or updated this data since July 1, 2011, please advise when the new data packet(s) were sent to the Department in the Cover/Introductory Letter with your letter of interest. Having this data on file with the Department eliminates the need to resubmit this data with each letter of interest.

If your firm has not submitted or updated this data since July 1, 2011, please submit the new data to the Department prior to submittal of your letter of interest. An application may be accessed at https://apps03.dot.state.nc.us/vendor/prequal or a hard/paper copy may be obtained from the Technical Services Division (Contractual Services Unit).

Having this data on file with the Department eliminates the need to resubmit this data with each letter of interest.

VI. SCOPE OF WORK

Firms will be responsible for providing professional and qualified individuals to perform consulting services for the tasks described below:

A. Toll/Fare Collection

 

  • Assist the NCTA in planning, designing, implementing and managing toll collection facilities and equipment to consider such concepts as all electronic toll collection, open road tolling, electronic toll collection, mixed mode lane tolling, video tolling, invoicing, congestion pricing, managed lanes and vehicle infrastructure integration.
  • Assist the NCTA in planning, designing, implementing and managing fare collection systems - including but not limited to parking, ferry systems and transit.
  • Assist NCTA in the development of business rules, policies and procedures and overall operations at the Customer Service Center (CSC).

 

B. Business and Toll Operations Plans

 

  • Assist in the implementation of the Toll Operations Plan: This could include assistance in the development and implementation of toll road operation and toll collection policies and procedures.
  • Establish interfaces and policy coordination with other state and local agencies, including:

 

a. Develop and test Interoperability and Reciprocity agreements for tolling coordination and violation enforcement (both inter and intra state).

b. Develop and test Information Technology Systems (ITS) interfaces between the NCDOT, regional Transportation Management Centers (TMC) and the NCTA.

c. Assist in the implementation of communications and operations infrastructure requirements.

d. Assist in the coordination with emergency management services (EMS) and other service providers.

 

  • Assist in the procurement and coordination with public-private partnership (PPP) contractors as it pertains to toll collection and ITS.
  • Assist the NCTA in developing and testing its business continuity plans as they relate to operations including, but not limited to toll/fare collection, TMC/ITS, Communications and roadway operations.
  • Operations and Maintenance Planning.
C. Toll Infrastructure Planning and Design
  • Planning and design of ITS related infrastructure including roadside devices, data, voice and fiber optic communications networks.
  • Planning and design of tolling related infrastructure including electronic toll elements, roadway geometry, traffic operations, signing, lighting, lighting protection, electrical, back up power, and aesthetics.
D. Roadway Operations
  • Develop and manage roadway maintenance plans.
  • Develop Emergency Services Plans: including, highway patrol, fire and rescue, ambulance, towing and roadway services such as IMAP.
  • Develop business rules, policies and procedures as it relates to Traffic Management, including Traffic Management Center (TMC) design and operations.
E. Toll Operations Marketing Coordination
  • Assist in the development of toll marketing strategies based on toll technology information and marketing experience on toll or managed lane projects.
F. Procurement Process Assistance
VII. THE PROCESS FOR EVALUATING THE REQUEST FOR PROPOSALS
The evaluation of the proposals for these services will be based on the following considerations and their respective weights for the services listed in the scope of work:
  • The experience of the primary firm and of the proposed subconsultants in providing the requested services. (20%)
  • The experience and qualifications of the project manager and key team members of the primary firm and of the proposed subconsultants in providing the requested services. (45%)
  • Past performance on similar type of projects. (20%)
  • The commitment of the firm, its key project members and proposed subconsultants to provide requested services in accordance with NCTA plans and schedules. (15%)
  • The NCTA may choose to short list firms for interview, if determined necessary. The presentations and interviews, if applicable, would be held the week of September 26, 2011. The NCTA would notify the short listed firms of the time of their appointments.
  • It is expected that the NCTA will select more than one firm for purposes of meeting its requested services in this RFP.
VIII. FORMAT FOR SUBMISSION OF PROPOSALS
All proposals are limited to sixty (60) pages (RS-2 forms and dividers are not included in the page count) inclusive of the cover sheet. Minimum type or font size shall be 12-point. Proposals containing more than sixty (60) pages will not be considered. All
information shall be assembled and indexed as follows:
Section 1: Cover Letter The introductory letter should be addressed to Mr. Scott D. Blevins, P.E., Manager of the Professional Services Management Unit
Section 2: Firm Description and list Subcontractors/consultants if applicable
Section 3: Response to Scope of Work and financials
Section 4: Organizational Chart and resumes of personnel assigned to the NCTA project. Firms should describe the expected level of commitment (by percentage of work year) and office location of key personnel assigned to the project, as well as hourly rates and overhead.
Section 5: Firm/Personnel References
APPENDICES

CONSULTANT CERTIFICATION Form RS-2

Completed Form RS-2 forms SHALL be submitted with the firm's letter of interest.
This section is limited to the number of pages required to provide the requested information.
Submit Form RS-2 forms for the following:
  • Prime Consultant firm (Prime Consultant Form RS-2 Rev 1/14/08), and;
  • ANY/ALL subconsultant firms (Subconsultant Form RS-2 Rev 1/15/08) to be or anticipated to be utilized by your firm.
Complete and sign each Form RS-2 (instructions are listed on the form).
The required forms are available at:
https://apps.dot.state.nc.us/quickfind/forms/Default.aspx.
Proposals should be submitted in .pdf format using software such as Adobe, CutePDF PDF Writer, Docudesk deskPDF, etc.
One copy of the Proposal should be sent through NCDOT's FTS system as a .pdf file: psmu-411@ncdot.gov . The FTS system will send you an electronic receipt when your proposal is downloaded to PSMU's server. Paper copies are not required. The subject line should contain the Firm's Name, and "Proposal for NCTA Operations"
All Firms shall visibly mark as "Confidential" any page in the proposal that is considered
to contain proprietary information, the release of which would constitute an unreasonable
invasion of personal privacy. All unmarked pages will be subject to release in
accordance with state law. Firms shall provide justification of why such materials should
not be disclosed under the North Carolina Public Records Act, Chapter 132 of the North
Carolina General Statutes.
VIV. SUBMISSION OF PROPOSALS
Private consulting firms are invited to have proposals for NCTA Operations services FTS-ed to the Professional Services Management Unit by 12:00 p.m. on August 31, 2011. Proposals received after this deadline will not be considered.

Firms submitting proposals are encouraged to carefully check them for conformance to the requirements stated above. If a proposal do not meet ALL of theserequirements, or if they are sent by any means other than NCDOT's FTS system, or to any
address other than psmu-411@ncdot.gov they will be disqualified. No exception will begranted.

The e-mail address is:
psmu-411@ncdot.gov
Firms with questions concerning the RFP shall inquire via e-mail by August 22, 2011, to sblevins@ncdot.gov. The name of the firm submitting questions will be kept anonymous and the NCTA will post responses to questions on the NCTA website by August 25, 2011.
If you feel information provided is inadequate to submit a proposal, please contact Mr. Blevins.
Private consulting firms on the short list will be notified of such on September 12, 2011. Notification will not be sent to firms not short listed. In the event the Department elects to hold Oral Interviews, interviews will be held the week of September 26, 2011.

The firm(s) selected will be notified by October 6, 2011. Notification will not be sent to firms not selected.
The firm(s) selected will be listed on the Internet at http://www.ncdot.org/doh/preconstruct/highway/roadway/eng_coord/selection_comm/current.html by October 7, 2011.

 

 


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